Externships

Student How:

1. In Canvas, the student will select ‘Externship Office’ on the left hand menu

2. Student will fill out their externship office, with a tentative schedule of their externship schedule (this is super important for drops)

3. Student will select ‘Submit’

4. This will trigger to HubSpot for the CM to review and ‘approve’

CM View:

The Externship Information for a student can be found in two places:

1. HubSpot on their contact (Screen Flow: Where to Find Stud Ext in HS)

   1. Will be on the left hand side (main properties below):

      1. Office Name

      2. Externship Start Date

      3. Planned Externship Schedule

2. ZQL (fill in where in the ZQL browser)

The CM Role in Student Externship Office Information:

1. Once a student completes the ‘Externship Office Form’, a ticket will be created in the ‘Externships’ pipeline in HubSpot.

2. The CM is to review the information for their students and move along the pipeline (fill in details how and why here)

   1. Services -> Ticket -> Pipeline: ‘Externships’

Externship Hours Grading:

Student How:

Screen Flow: Stud Submitting Ext Hours

1. Once a student completes their hours, every week, the student needs to submit their hours completed along with their signed form from the office

2. In Canvas, the student will select ‘Submit Externship Form’ on the left hand menu

3. Student will fill out their office information including the number of hours completed that week/form

4. Student will then select the same bubbles that were on their form

5. Student then uploads the signed and filled out form

6. Then they press ‘Submit’

   1. Note: it will not let the student submit if office/form information is not completely filled in or the document is not attached. Both of these are required in order to submit for grading

CM View:

Externship hours and grades submitted are viewable in Canvas and in ZQL

1. To view in Canvas:

   1. In your CM login, in the class you would like to view, select ‘Submit Externship Form’ from the left hand menu

   2. To view what students have submitted and grades per form select ‘Externship Report’

      1. Note: This is a grade on that one form, the final externship grade does not get entered into the gradebook until all hours have been submitted

   3. To view how many hours students have submitted, select ‘Externship Hours Report’

2. To view in ZQL:

   1. Fill in once available