---
title: Office Hiring/Externs Process
description: This is excellent! We have an online form that offices, or you, can fill out with all the relevant information so that the opportunity can get sent automatically to our students through email (texting
---

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1. [Student Success Knowledge Base](https://knowledge.zollege.com/migration/studentsuccess?hsLang=en)
2. [Student Success SOP's](https://knowledge.zollege.com/migration/studentsuccess/student-success-sops?hsLang=en)

# Office Hiring/Externs Process

### **Office/s Wanting to Hire or Host an Extern?!**

**This is excellent!** We have an online form that offices, or you, can fill out with all the relevant information so that the opportunity can get sent automatically to our students through email (texting automations to come soon)!

1. **The form is filled out either by the office or by you**

The form is live on the Zollege website as well as the local school websites as well so that there are many opportunities for offices to have full access to request hires and/or externs for free. *A benefit is that they do not have to pay to post a job ad, and instead can be sourced students directly from us as a school!*

- [**Internal Form**](https://share.hsforms.com/1a4pPbAGyTfKazw7zz4fjpg2dxzu) to be filled out by you
- [**Zollege ‘Hire Our Graduates’**](https://zollege.com/hire-us/) form

1. **After the form is filled out, approve the submission in the** ***‘Job Placement’*** **pipeline in Hubspot (the new submissions will be in the ‘New UNAPPROVED Hiring Opportunity’ stage)**
   
     1. Remember to filter the ticket owner so it only shows your tickets
     2. If you filled out the internal form and you know it is correct you can skip the reviewing and move to ticket to the **‘NEW HIRING OPPORTUNITY’** stage
        
            1. This stage will set the automation

 

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1. **Once you move to the ‘NEW HIRING OPPORTUNITY’ stage, the opportunity will be sent out to students via email in the surrounding areas (based off of the school attended and the metropolitan area). This is done through a templated email**
   
     1. The email template is dependent upon if it is a hiring, and extern, or both opportunity
     2. This is also how it filters who to send to besides just by location
2. **To ensure your students know of the opportunity, it is always best practice to text them to let them know that a new opportunity was sent their way**

 

- [Department Overview](https://knowledge.zollege.com/migration/studentsuccess/department-overview?hsLang=en)
- [Student Success SOP's](https://knowledge.zollege.com/migration/studentsuccess/student-success-sops?hsLang=en#main-content)

    - [General SOP's](https://knowledge.zollege.com/migration/studentsuccess/student-success-sops?hsLang=en#general-sops)

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