---
title: Student Entrance Assessment (SEA) Process
description: Student engagement is a major key to student success. SEAs serve to start engaging with the student, make introductions, and cover a few basic topics to prep for the program. Each student that pays an
---

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1. [Student Success Knowledge Base](https://knowledge.zollege.com/migration/studentsuccess?hsLang=en)
2. [Student Success SOP's](https://knowledge.zollege.com/migration/studentsuccess/student-success-sops?hsLang=en)

# Student Entrance Assessment (SEA) Process

Student engagement is a major key to student success. SEAs serve to start engaging with the student, make introductions, and cover a few basic topics to prep for the program. Each student that pays and enrolls in the program is called within 3 business days of their enrollment/payment.

1. After a student pays and enrolls in the program, they show up on the ‘Entrance Survey’ HubSpot report on the [**CM dashboard**](https://app.hubspot.com/reports-dashboard/4009818/view/8193545).

 

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1. Calendly link is automatically sent out through Regal Voice via text the day following the deposit paid for a student
   
     1. Frequency:
        
            1. Initial text to register via link goes out the day after the deposit is paid
            2. If not registered, sends out 2 days later with the link again (day 3 after deposit paid)
            3. If still not registered, sends out last text 2 days later (day 5 after deposit paid)
     2. Calendly event details:
        
            1. Set up as 20 minute calls, with 10 minute wrap up after that 20 minutes
            2. Auto texts a reminder to the student 2 hours before the call
2. CM calls the student during the scheduled time student chose via Calendly
3. CM fills out the [**Student Entrance Assessment Form**](https://share.hsforms.com/1DYzUdgdGSgOxhx1eKoUsZg2dxzu)
4. If the student doesn't answer, text the student with your Calendly link for them to schedule/reschedule a callback
   
     1. Try to call back a few days later if student still hasn't filled out the Calendly link to schedule

- [Department Overview](https://knowledge.zollege.com/migration/studentsuccess/department-overview?hsLang=en)
- [Student Success SOP's](https://knowledge.zollege.com/migration/studentsuccess/student-success-sops?hsLang=en#main-content)

    - [General SOP's](https://knowledge.zollege.com/migration/studentsuccess/student-success-sops?hsLang=en#general-sops)

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