---
title: Indiana License Renewal Process
description: Step-by-step process for renewing Indiana school licenses including document preparation, application submission, payment, and compliance tracking.
---
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# Indiana License Renewal Process
# Indiana License Renewal Process
**Assigned To:** Compliance Team
**Category:** Student Life Cycle
**Department:** Compliance
**SOP Rule:** Trigger
**Status:** Approved and Implemented
## Purpose
Defines the process for renewing Indiana school licenses to ensure timely submission of required documents and continued compliance with state regulations.
## Scope
Applies to all Indiana school locations requiring annual license renewal.
## Trigger
- License renewal due date approaching (must be initiated at least 30 days before expiration)
## Process Overview
### 1. Check License Expiry & Initiate Process
- Review Compliance tracking sheet
- Identify upcoming renewals
- Start process at least one month before expiration
### 2. Budget Sheet & Fee Setup
- Update budget sheet with $500 renewal fee
- Mark as credit card payment
- Flag as in progress
### 3. Prepare Required Documents
- Create dedicated working folder
- Gather required documents including:
- Conduct Policy
- Doctor’s Contract
- Faculty List
- Tuition Report
- Financial Report Submission
- Student Data Reports
- Fire Inspection Report
- Catalog and Enrollment Agreement
### 4. Request Financial Documents
- Request P&L from Accounting
- Calculate gross tuition
- Complete required financial forms
- Send for approval and notarization
### 5. Extract & Prepare Student Data
- Use Metabase to extract:
- Graduation and Drop Reports
- Graduation Rate Data
- Placement Reports
- Format according to state requirements
### 6. Complete Online Renewal Application
- Access Indiana regulatory website
- Enter institution details
- Complete compliance and program information
- Upload:
- Instructor list
- Financial documents
- Surety bond
- Tuition report
- Catalog and enrollment agreement
- Operational documents (lease, fire inspection, insurance)
- Complete affidavit and submit application
### 7. Complete Payment
- Submit payment through regulatory portal
- Confirm transaction
### 8. Update Tracking
- Mark renewal as submitted
- Update submission date and details in tracking sheet
### 9. Store Documentation
- Create renewal folder in Google Drive
- Upload all submitted documents
- Save final application copy
## Key Rules
- Initiate process at least 30 days before expiration
- Ensure all documents are complete before submission
- Verify accuracy of financial and student data
- Maintain organized records for compliance
## Completion Criteria
- Application submitted successfully
- Payment completed
- Tracking sheet updated
- All documents stored and organized
## Tools and Systems
- Smartsheet (Tracking and instructor data)
- Metabase (Student reports)
- Indiana Regulatory Website
- Google Drive (Document storage)
## Revision History
- Version 1: 02/21/2025
- Version 2: TBD
- Version 3: TBD
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