Indiana Radiology Process

Assigned To: Dan Tietz, Karen Morgan, Jessica Myers, Haylee, Carly Cavagnoli, Jamie Herrera

Category: Student Life Cycle

Department: Academic Advisor, Instructors

SOP Rule: Cadence

Status: Approved and Implemented

Purpose

Defines the process for managing radiology permit and certification requirements for dental students in Indiana to ensure compliance with state regulations.

Scope

Applies to Academic Advisors, Instructors, and administrative staff responsible for ensuring students complete radiology permit and certification requirements.

Trigger

• Students begin dental program (Week 1)

Process Overview

1. Students Complete Permit Application

• Students fill out the Application for Provisional or Student Permit during Week 1

2. Instructor Collects and Submits Applications

• Instructor collects completed applications
• Scan documents
• Email scanned copies to coordinator for processing

3. Mail Applications to State

• Mail hard copies to Indiana Department of Health
• Division of Radiology and Weights & Measures
• 2 North Meridian Street, 4 Selig, Indianapolis, IN 46204

4. Prepare Proficiency Certification Applications

• Coordinator completes certification application for each student

5. Submit Certification Applications

• Mail completed certification applications to Indiana Department of Health

Key Rules

• Applications must be completed during Week 1
• All forms must be properly submitted and mailed
• Ensure accuracy of student information
• Maintain compliance with state requirements

Completion Criteria

• Permit applications submitted
• Certification applications completed and mailed
• Students eligible for radiology procedures

Tools and Systems

• Indiana Department of Health forms
• Email (for document submission)
• Scanning tools

Revision History

• Version 1: 02/20/2025
• Version 2: TBD
• Version 3: TBD