Needle Stick Accident Policy & Procedure

Assigned To: Sarah Dungan, Dan Tietz, Karen Morgan, Jessica Myers

Category: Student Life Cycle

Department: Campus Manager, Compliance, Instructors, Program Manager

SOP Rule: Trigger

Status: Approved and Implemented

Purpose

Defines the protocol for responding to needle stick injuries to minimize health risks and ensure proper documentation and compliance.

Scope

Applies to students involved in clinical, externship, or lab-related needle stick incidents.

Trigger

• Student experiences a needle stick injury during clinical or lab activities

Process Overview

1. Immediate Response

• Wash affected area with soap and water for at least 5 minutes
• Notify instructor or supervisor immediately
• Follow extern site protocols if applicable
• Notify school administration

2. Medical Evaluation

• Seek post-exposure medical care
• Optional testing for HIV, HBV, and HCV
• Evaluation provided at no cost if accepted

3. Incident Reporting

• Complete Post-Exposure Incident Report
• Include incident details and source patient (if known)
• Indicate acceptance or refusal of medical evaluation

4. Follow-Up and Documentation

• Healthcare provider submits written evaluation within 15 days
• Store medical and incident records in HubSpot
• Maintain documentation for compliance and auditing

Key Rules

• Immediate reporting is required
• Follow both school and extern site protocols
• Documentation must be complete and accurate
• Medical evaluation is strongly recommended

Completion Criteria

• Incident reported and documented
• Medical evaluation completed or declined
• Follow-up documentation received
• Records stored appropriately

Tools and Systems

• HubSpot (Incident record storage)
• Medical provider documentation
• Incident report forms

Revision History

• Version 1: 03/27/2025
• Version 2: TBD
• Version 3: TBD