Oklahoma Radiology Process

Assigned To: Sarah Dungan, Dan Tietz, Jessica Myers, Danielle Johnston, Jamie Herrera, Carly Cavagnoli, Trent Scipio

Category: Student Life Cycle

Department: Academic Advisor, Instructors

SOP Rule: Trigger

Status: Approved and Implemented

Purpose

Defines the process for students to obtain a Dental Assistant Permit and complete radiology certification requirements.

Scope

Applies to Academic Advisors, Instructors, and students completing radiology certification requirements.

Trigger

• Students begin radiology certification process during course enrollment

Process Overview

1. Permit Application Completion

• Distribute Dental Assistant Permit Application during first class
• Ensure application is completed accurately
• Application must be notarized before signing
• Attach full-page color copy of valid ID
• Include required application fee ($50)

2. Application Submission

• Mail completed application to Oklahoma State Board of Dentistry
• Ensure all required documents and payment are included

3. Permit Number Submission

• Students send permit number to Academic Advisor
• Advisor verifies receipt before proceeding

4. Exam and Study Enrollment

• Academic Advisor enrolls student in SeminarWeb
• Assign radiology study materials and exam package
• Students receive access instructions via email

5. Final Coordination

• Collect all student permit numbers by Week 10
• Submit student list for invoicing
• Process payment for exam packages
• Guide students through course access and exam preparation

Key Rules

• Application must be notarized before signing
• ID copy must be full-page and in color
• Permit number is required before exam enrollment
• All students must be tracked and verified

Completion Criteria

• Permit obtained and submitted
• Students enrolled in exam and study materials
• Payment processed
• Students prepared for certification exam

Tools and Systems

• SeminarWeb (Exam and study materials)
• HubSpot (Tracking and coordination)
• State licensing board

Revision History

• Version 1: 02/20/2025
• Version 2: 06/27/2025
• Version 3: TBD