---
title: Ordering and Processing GA Radiology Course Enrollments
description: Process for ordering and processing radiology course enrollments for Georgia students including roster preparation, payment, and student communication.
---
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# Ordering and Processing GA Radiology Course Enrollments
# Ordering and Processing GA Radiology Course Enrollments
**Assigned To:** Dan Tietz, Jessica Myers, Trent Scipio, Carly Cavagnoli, Danielle Johnston
**Category:** Student Life Cycle
**Department:** Academic Advisor
**SOP Rule:** Cadence
**Status:** Approved and Implemented
## Purpose
Defines the process for ordering and processing radiology course enrollments for Georgia Dental Assistant students.
## Scope
Applies to Academic Advisors responsible for coordinating student enrollment, payment, and communication for radiology certification courses.
## Trigger
- Georgia Dental Assistant classes reach weeks 9–10 in the program
## Process Overview
### 1. Prepare Student Rosters
- Identify eligible GA classes in weeks 9–10
- Download student roster from ZQL
- Extract and format student names and emails
- Upload and organize data in Google Sheets
- Calculate total enrollment cost based on student count
### 2. Submit Course Request
- Email Dr. Rick Waters with class enrollment files
- Include notes for any dual-state enrollment requirements
- Attach formatted roster files
### 3. Process Payment
- Receive invoice from vendor
- Pay using Divvy card
- Download payment receipt
- Upload receipt to Bill.com
- Complete transaction details and documentation
### 4. Notify Students
- Post announcement in Canvas
- Provide instructions for accessing course
- Guide students on certification completion steps
## Key Rules
- Verify all students are eligible before enrollment
- Ensure Divvy funds are sufficient before ordering
- Track all transactions and receipts accurately
- Communicate clearly with students after enrollment
## Completion Criteria
- Students successfully enrolled in radiology course
- Payment completed and recorded
- Receipts uploaded and documented
- Students notified and able to access course
## Tools and Systems
- ZQL (Student roster extraction)
- Google Sheets (Data preparation)
- Divvy (Payment processing)
- Bill.com (Transaction tracking)
- Canvas (Student communication)
## Revision History
- Version 1: 06/26/2025
- Version 2: TBD
- Version 3: TBD
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