Renewal of School License with the State

Assigned To: Sarah Dungan

Category: Finance & Compliance

Department: Compliance, Finance

SOP Rule: Cadence

Status: Approved and Implemented

Purpose

Defines the process for renewing school licenses to maintain compliance with state regulations and avoid operational disruptions.

Scope

Applies to all licensed schools requiring renewal and involves both Compliance and Finance teams.

Trigger

• Upcoming state license renewal deadline identified

Process Overview

1. Track Renewal Dates

• Monitor Compliance tracking sheet
• Identify upcoming renewal deadlines

2. Review State Requirements

• Check state-specific renewal procedures
• Identify required documentation

3. Prepare Documentation

• Gather student and operational records
• Submit check requests if required

4. Finance Coordination

• Provide financial statements (P&L, balance sheet)
• Follow reporting calendar deadlines

5. Submit Renewal

• Complete and submit application
• Ensure accuracy of all forms

6. Update Tracking

• Update compliance tracking sheet
• Maintain visibility of renewal status

Key Rules

• All renewals must be submitted before deadlines
• State-specific requirements must be followed
• Financial documents must be accurate and timely
• Tracking sheet must be updated regularly

Completion Criteria

• Renewal submitted successfully
• All documentation completed
• Tracking sheet updated
• Compliance maintained

Tools and Systems

• Compliance Annual Tracking Sheet
• Compliance Financial Reporting Calendar
• Smartsheet (Check Requests)

Revision History

• Version 1: 03/12/2025
• Version 2: TBD
• Version 3: TBD