Set Up of Supplies for a New Dental School

Assigned To: Sarah Dungan, Dan Tietz, Karen Morgan, Jessica Myers

Category: Student Life Cycle

Department: Campus Manager

SOP Rule: Trigger

Status: Approved and Implemented

Purpose

Defines the process for organizing and setting up supplies, equipment, and storage to ensure operational readiness of a new dental school.

Scope

Applies to Campus Managers responsible for setting up supplies and ensuring proper organization for instructional use.

Trigger

• New dental school location approved and ready for setup

Process Overview

1. Prepare Setup

• Confirm setup date with host office
• Order required storage tubs and materials

2. Cabinet Setup

• Assemble cabinet and locking mechanism
• Adjust shelves for storage requirements

3. Organize and Label Supplies

• Sort supplies into categorized tubs
• Label all containers clearly
• Ensure proper placement for easy access

4. Equipment Setup

• Connect laptops to internet
• Set up and test printer
• Verify sensors and calibration

5. Secure Storage

• Store sensitive materials in locked containers
• Use secure storage (Vaulz box)

6. Inventory Management

• Verify all supplies using inventory sheet
• Identify missing items for restocking
• Store overflow items appropriately

7. Final Setup Check

• Document completed setup with photos
• Place setup reference inside cabinet
• Display required compliance materials

Key Rules

• All supplies must be labeled and organized
• Equipment must be fully functional before use
• Inventory must be verified during setup
• Secure storage must be used for sensitive items

Completion Criteria

• Supplies fully organized and labeled
• Equipment tested and operational
• Inventory verified
• School ready for instructional use

Tools and Systems

• Inventory Sheet
• Label Maker
• Setup Documentation
• Google Docs (Setup Guide)

Revision History

• Version 1: 02/19/2025
• Version 2: TBD
• Version 3: TBD