Set Up of Supplies for a New Medical School Process

Assigned To: Sarah Dungan, Karen Morgan, Jessica Myers, Dan Tietz

Category: Student Life Cycle

Department: Campus Manager

SOP Rule: Trigger

Status: Approved and Implemented

Purpose

Defines the process for organizing and setting up supplies and equipment to ensure a new medical school is fully operational.

Scope

Applies to Campus Managers and staff responsible for setting up medical supplies, equipment, and storage systems.

Trigger

• New medical school location approved and ready for setup

Process Overview

1. Cabinet Setup

• Assemble cabinet and install shelves
• Label shelves according to supply categories

2. Organize and Label Supplies

• Sort supplies into categorized tubs
• Label all tubs clearly
• Place supplies according to designated layout

3. Phlebotomy Setup

• Prepare phlebotomy tray with required tools
• Organize equipment for accessibility

4. Equipment and Technology Setup

• Set up Chromebooks and internet connection
• Connect and test printers
• Set up TV and additional equipment

5. Storage Organization

• Arrange items within supply cabinet by category
• Use overflow bin for excess supplies

6. File Cabinet Setup

• Label drawers by category
• Organize administrative and operational supplies

7. Final Inventory and Cleanup

• Verify inventory using checklist
• Store extra items properly
• Clean and organize setup area

8. Documentation

• Take photo of completed setup
• Store reference inside cabinet
• Ensure keys and materials are properly placed

Key Rules

• All supplies must be labeled and organized
• Equipment must be tested and functional
• Inventory must be verified
• Overflow items must be properly stored

Completion Criteria

• Supplies organized and labeled
• Equipment fully operational
• Inventory verified
• School ready for use

Tools and Systems

• Medical Inventory List
• Label Maker
• Setup Documentation
• Google Docs (Setup Guide)

Revision History

• Version 1: 12/02/2024
• Version 2: 05/23/2025
• Version 3: TBD