---
title: Setting up Email DNS and Account in Google Process
description: Process for setting up email DNS records and Google Workspace accounts to enable authenticated email sending in HubSpot.
---
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# Setting up Email DNS and Account in Google Process
# Setting up Email DNS and Account in Google Process
**Assigned To:** Chris Lofton, Justin Shook, Sarah Dungan, Dan Tietz, Karen Morgan, Jessica Myers, Peter Gilkey
**Category:** Student Life Cycle
**Department:** Technology
**SOP Rule:** Trigger
**Status:** Approved and Implemented
## Purpose
Defines the process for configuring DNS records and setting up email accounts to enable secure and authenticated email communication.
## Scope
Applies to Technology teams responsible for domain setup, DNS configuration, and Google Workspace email setup for HubSpot integration.
## Trigger
- Doc Collection stage during onboarding
## Process Overview
### 1. Configure Domain in HubSpot
- Navigate to Domains and URLs
- Connect domain for email sending
- Review flagged domain issues
### 2. Review DNS Requirements
- Identify required DNS records (SPF, DKIM, DMARC)
- Prepare necessary configurations
### 3. Update DNS in Cloudflare
- Access domain DNS settings
- Add required TXT, CNAME, and MX records
- Set records to “DNS only”
### 4. Verify DNS in HubSpot
- Check DNS propagation
- Confirm domain verification status
### 5. Set Up Google Workspace Emails
- Create group email aliases (e.g., info@domain.com)
- Assign users and permissions
- Link emails to HubSpot inbox
### 6. Test Email Functionality
- Test sending and receiving emails
- Verify authentication setup
### 7. Final Verification
- Confirm SPF, DKIM, and DMARC are working
- Ensure domain shows as verified
## Key Rules
- All DNS records must be correctly configured
- Propagation time must be considered
- Email accounts must be tested before use
- Authentication protocols must be validated
## Completion Criteria
- DNS records configured and verified
- Domain verified in HubSpot
- Email accounts created and tested
- Email authentication confirmed
## Tools and Systems
- HubSpot (Domains & Email)
- Cloudflare (DNS Management)
- Google Workspace
- Smartsheet (School Info)
## Revision History
- Version 1: 12/17/2024
- Version 2: TBD
- Version 3: TBD
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