Student Job Process

Collecting ALL Information (in order for a job to count)

1. Collect all information for a student job / FTE to count

   1. If a Job:

      1. How they found a job

         1. (it’s their externship office, on their own, we helped them, we sent them the office opening, etc.)

      2. The office name

      3. The student's position (medical assistant, front office, hygiene assistant, etc.)

      4. Start date

         1. If we only know the month and year, use 01 as the day

      5. They starting wage

      6. The employer’s address

      7. The employer’s phone number

      8. The student’s supervisor

         1. You can use the Dr or office manager off of the offices website if you cannot collect this directly from the student

   2. If a Full Time Student:

      1. Name of the major or program student is in (dental hygiene, biomedical science, etc.)

      2. Name of the institution / school

2. Congratulate the student on their success and the start of their new career!

3. Celebrate! Zollege exists so that students can ultimately get a job in the field of study they went to school for to better themselves, their families, and their life.

   1. Celebrate with yourself, your team, and your instructors!

4. If you know the student is hired but we do not have all of the information yet:

   1. Change the student’s ‘Student Job Status’ in HS on the student’s contact.

      1. Changed Career: Student has Changed Career out of dental/medical and not looking for a job in the field

      2. DNC: Do NOT contact student - this will stop any further job information going to the student and allow us to know that this student is not in a pool to get hired

      3. FTS - Need CPE Info: Student is a Full Time Student but we still are collecting info before can be counted in the system

      4. FTS TX - Need CPE Info: Student is a TX student that is a Full Time Student but we still are collecting info before can be counted in the system

      5. Hired - Need CPE Info: Student that is hired but we still are collecting info before we can fill out the form and it be counted in the system

      6. Hired TX - Need CPE Info: Student is a TX student that is hired but we still are collecting info before we can fill out the form and it be counted in the system

5. Complete the digital CPE form

   1. Internal Student Job Form

   2. External Student Job Form

6. Approve the CPE form in the ‘CPE Form Submissions’ pipeline in Hubspot

   1. Remember to filter the ticket owner so it only shows your tickets

   2. If you filled out the internal form and you know it is correct you can skip the reviewing and move to ticket to the ‘Submission Approved, Trigger Automation’ stage

1. Once you move to the ‘Submission Approved, Trigger Automation’ stage, there is nothing left for you to do! The remaining stages are automated stages

   1. Automatically the data will be mapped to the student contact and then shortly after a CPE form will be generated and attach as an Attachment on the student contact (the Generate CPE Form property will be flipped to yes, triggering the creation of the CPE form)