Extern Form Intake & Processing
This article contains 3 guidance items for advisors handling this student support scenario.
Q: Do we accept extern forms sent by DM or text?
Answer: No. Extern forms must come through the official intake channel — the externship inbox or HubSpot upload — so they can be tracked.
Q: What do I verify on the form before accepting it?
Answer: That the partner site is on the approved list, that hours are filled in, and that the supervisor's signature is present. Attach the form to the student's HubSpot record once verified.
Q: The form looks non-standard — what do I do?
Answer: Post in #academicadvisors with the form attached for guidance before accepting. Do not approve it on your own.